The Way to Work – Privacy Statement
This Privacy Statement outlines the way in which we use and disclose personal data that is provided to us. The charities involved in The Way to Work, being Equity Charitable Trust, Dancers’ Career Development and Dance Professionals Fund (the Charities) recognise that your privacy is very important, so it is equally as important to us that you are confident with the way we handle your personal information.
The Charities participating in The Way to Work are committed to safeguarding the privacy of personal data and complying with the UK Data Protection Act 1998 and the European General Data Protection Regulation (2016/679) of the European Parliament 2018. The Charities have sharing agreements in place to ensure that your personal data is handled appropriately.
Current legislation provides rights for individuals in relation to their personal data. To find out more about what these rights mean for you, refer to the Information Commissioner’s website: https://ico.org.uk
What is Personal Data?
Personal data includes any data that relates to a living individual who can be identified from that data. This may include an individual’s name, address, telephone numbers and/or email address.
Purpose of using personal data
DPF principally collects personal information to provide you with the services, products or information you have requested. Where we use your information, it will be because you have consented to us doing so. Some examples can be found below:
• You have given your consent to use the information for a specified purpose (i.e. for booking places on our workshops)
• For marketing purposes, e.g. about The Way to Work
How long we keep your personal information
When the personal data is no longer needed it will be destroyed or permanently rendered anonymous. As a rule, we will hold your information for a period of up to 2 years from the end of your relationship with the programme.
If you don’t want The Way to Work to process your personal data
Individuals have the right to request access to and rectification or deletion of their personal data or restrict processing at any point from when personal data is provided to us.
The Charities will comply with all legal obligations including GDPR when we hold your data. If you have any reason why we should amend, delete or restrict use of your data, please contact us to discuss your concern.
We will keep a record for you until such time as you tell us that you no longer wish to be in touch with us (to exercise your right to be forgotten). In this instance the charities involved in the The Way to Work will delete the majority of your personal data it holds, but will maintain basic personal data (name, address, email address and contact number) to ensure that we do not accidentally create a new record unless consent to create a new record is received. However, if you tell us that you don’t want us to keep basic personal data about you, we will delete this.
Everyone has the right to object to the charities involved in The Way to Work processing their personal data for any or all of the purposes set out in this Privacy Notice and can do so at any time. If you wish to object, please email and tell us what type of personal data you don’t want us to process (for example, your name, address, details of your enquiry) and/or in what area of our work you don’t want your personal data used (see above for descriptions). Where you exercise this right you will no longer receive the service that you have requested to be excluded from, unless you inform us to re-instate this again.
Access to personal information
You have a right to request copies of the data held about you by The Way to Work. To do so, please send us a Subject Access Request to firstname.lastname@example.org. There is a charge for this of £10.
Storage and security of personal data
To prevent unauthorised access, maintain data accuracy, and ensure the correct use of information, we have put in place appropriate physical, electronic, and managerial procedures to safeguard and secure the information we collect.
Disclosure of Information
Your data is treated as strictly confidential and is only disclosed to third parties who have a need to access it, to fulfil the objectives of The Way to Work programme. In these instances appropriate data sharing processes will be adhered to.
Marketing and Newsletters
The Way to Work would like to keep in touch with you to let you know about the work that we do. By submitting your details through our site you are agreeing to being contacted in these ways by The Way to Work. You can unsubscribe from these communications at any time.
If you do not wish to continue receiving information from us please email us at email@example.com.
By providing us with your personal data you consent to the collection, storage and use of any information you provide in accordance with the above purposes.
You can withdraw your consent at any time. Please contact us if you want to do so by emailing firstname.lastname@example.org
• If you have any questions or comments about our privacy practices or this Privacy Statement
• If you want to make use of any of the above rights, or other rights that you may have in relation to your personal data
• If you have other questions or requests
If you have any questions, please do not hesitate to email us or write to:
Data Protection Controller
The Way to Work
19-20 Hatton Place